Procedures and Services

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The Civil Status Registry is a public institution through which the State guarantees the registration of facts and acts related to the civil status of people. They are subordinated to the Provincial Offices of Justice of local organs of People's Power in their respective territories.
It provides the following services:
To register newborns in maternal hospitals before the mother is discharged; presentation is required:
Identity card of the parents and that the address of the mother corresponds with the province where the birth occurs. If this last condition is not met, the registration will be made later in the Civil Registry of the locality where the mother resides.
Issue certificates based on the entries in any of the registry offices located in the national territory and the refusals resulting from them. They are classified in:
Extract.
Literals (exceptionally issued).
To issue certifications of Legal Capacity of Cubans residing in the national territory to formalize marriage with foreigners. It is a personal procedure.
It is requested in the place where the inscription is made or where the promoter resides.
Files of registry errors or omissions in the place where the registration works or where the promoter resides. The interested parties must present before the Registry
Identity card, Application letter, Certification where the error is stated and Probative documents that justify their claim.
Expedients of change, addition, modification or suppression of names and/or surnames. The promoter will contribute:
Identity card, Application letter, Birth certificate, Marriage certificate, Birth certificates for children, Criminal record certificate, Sworn statement before a notary public and Probative documents.
Notes: In order to authorize the change, addition, modification or suppression of names and/or surnames, it will be required that the person proves to be socially known by the names or surnames requested, or when those that conform to words with characteristics uncommon to the generality of those used socially, or that facts, objects, animals or things are identified with them.
If the change, addition, modification or suppression of names and/or surnames is to a minor, both parents must give their authorization.
Record of late birth registration. The promoter will present:
Identity card, Application letter, Negative certificate of birth, Sworn statement before a notary public,
Probative documents and medical expert's report certifying your approximate age.
Record of registration of marriage out of term. The promoter will present:
Identity card, Written application, Authorized copy of the document by which the act was formalized and any other document or proof admitted in right and negative certification of marriage.
Expedient of inscription of death out of term. The promoter will present:
Identity card, application letter, medical certificate of death if it exists, certificate of the place where the body was buried or cremated, statement of two witnesses who have seen or found the body or witnessed the death, negative death certificate and any documentary evidence admitted in law.
Affidavit for registration. It will be requested the presentation of the identity card of the applicant and of the witnesses, according to their case.
Recognition of filiation from parents to children.
It will be presented:
Identity card of the mother and father, Affidavit of both parents before the registrar or notary. In the case of Cubans residing abroad or foreigners, they must accredit the notarized deed of recognition and the document issued by the Directorate of Immigration and Aliens, accrediting the dates of entry and exit of such persons from the country.
Formalization of marriage. The bride and groom will contribute to the registrar:
Identity card, document accrediting marital status, in the case of a certified medical woman if 300 days have not elapsed after the dissolution of the marriage bond, Special Power if it is a proxy, parental authorization in the case of minors, before a Notary or Registrar.

Service hours: Monday to Thursday from 8:00AM to 5:30 PM
Friday from: 8:00 to 4:30 PM
Place of application: Municipal Directions of Justice of each territory
Resolution No 251 of 1 December 2015 of the Minister of Justice Establishes the following terms for the operation and provision of the services of the Civil Status Registries:
1. Registration:
a) Birth to 2 days
b) marriage and death 1 day
c) marginal notes up to 3 days
2. Notifications to registries and courts:
a) Resolutions issued up to 3 days
b) Marginal notes completed up to 5 days
3. Files of:
a) Correction of error, omission or addition up to 5 days
b) Change, modification, deletion of names or surnames has up to 5 days
c) Late registration up to 5 days
d) Registration of religious marriage up to 5 days
(e) Reconstruction or re-registration of seats for up to 5 days
4. Formalization of marriage: up to 5 days or according to agreement of the parties.
5. Other events:
(a) Refusal of recognition of filiation for up to 2 days
(b) Refusal of the name on the model registration application for up to 2 days
c) Refusal of registration requests for up to 2 days
d) Take statements up to 2 days
6. Issuance of Civil Status Registry certifications:
a) If the entry is from the registry itself and is in the SIREC up to 2 days
(b) If the entry is from the register itself for up to 5 days
c) If the seat is from another registry of the province or outside this and has connection up to 7 days If the seat is from another registry of the province or outside this and has no connection up to 15 days If the seat is from another registry of the province or outside this and has no connection up to 15 days
The terms set forth herein are counted in days

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The Mercantile Registry, is a Registry of legal character, with constitutive effects for certain subjects and contracts, that is to say from their inscription the subjects acquire legal personality and the contracts enter into force, "with exception of the companies in perfection"; being of declarative character for the rest of the acts, facts and circumstances.
The Mercantile Registry System is made up of:
a) The Central Mercantile Registry is located in the city of Havana and has jurisdiction and competence throughout the national territory; and
b) The Territorial Mercantile Registries, attached to the Ministry of Justice, with provincial competence and jurisdiction.
THE FOLLOWING SUBJECTS AND ACTS ARE ENTERED IN THE COMMERCIAL REGISTER
(a) State-owned enterprises undergoing business development;
b) mercantile companies with totally Cuban capital and their branches in the national territory;
c) Joint ventures, international economic association contracts and totally foreign capital companies;
d) foreign natural persons who, by virtue of the legislation in force, are authorized to operate in Cuba on their own;
e) branches of foreign mercantile companies;
f) such other subjects and acts as may be ordered by the Executive Committee of the Council of Ministers.
DID YOU KNOW...? Entities must request their registration in the Mercantile Registry, within the month following the granting of the necessary documents for the practice of the entries. Once this term has elapsed, the fees corresponding to the inscribable act are increased.
From the Present: New subject inscribable in the Territorial Mercantile Registries the COOPERATIVAS NO AGROPECUARIAS.
ABOUT NON-AGRICULTURAL COOPERATIVES:
The constitution of the Cooperative is formalized by means of Public Deed before Notary, as an essential requirement for its validity, and acquires legal personality from its inscription in the Mercantile Registry.
In the Notarial Public Deed of "Constitution of First Degree Non-Agricultural Cooperatives", a copy of the authorization dictated by the local body of the People's Power, national organism or entity and the statutes, all of which is attached to the deed, shall be accompanied. It shall also contain proof of the disbursement of the minimum working capital.
Statutory amendments are formalized by means of a notarized Public Deed, where the Agreement adopted at the General Assembly is annexed. The deed must contain the new wording of the statutes that are modified or added, as well as the expression of those that are repealed or replaced.
Natural persons to be members of a cooperative must meet the following requirements:
a. Be 18 years old;
b. Be a permanent resident in Cuba; and
c. Be able to perform productive or service tasks that constitute their activity.
Schedule of the service: Monday to Thursday from 8:00AM to 5:30 PM
Friday from: 8:00 to 4:30 PM
Place of service request: Calle Máximo Gómez No 23 e/ Ormani Arenado y Gerardo Medina. Pinar del Río

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Certification of Criminal Record
It is the official document with which the
existence or absence of the same is validated for all the procedures that require it. They are valid for up to 6 months.
In order to request Criminal Records Certification, the presence of the interested party is required, carrying his Identity Card and a stamp of $5.00. The procedure is carried out in the Municipal Directions of Justice of each territory.

Service hours: Monday to Thursday from 8:00AM to 5:30 PM
Friday from: 8:00 to 4:30 PM


Cancellation of Criminal Records.
The procedure is PERSONAL. Those interested must present an updated Criminal History certificate and their Identity Card. The stamp has a value of 10.00 MN. The procedure is carried out in the provincial Direction of Justice located in Calle Máximo Gómez No 23 Ormani Arenado and Gerardo Medina. Pinar del Río
Service hours: Monday through Thursday from 8:00AM to 5:30 M
Friday from: 8:00 to 4:30 PM
You can also apply online through the Ministry of Justice website. To do so, click on the following link: Criminal History Criminal records

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Dependency of the Ministry of Justice, whose social function is to register the Testamentary Parties and Declaratory Acts of Heirs that are granted in any of the notaries' offices in the country, as well as any modification or annulment of these notarial instruments by Judicial Resolution. This inscription is made ex officio by the Registry, that is to say, the natural persons will not have to do any management.
It also certifies the existence or absence of wills or declaration of heirs, for this application Any person may make the request.
If the intention is to update a Declaration of Heirs Act, it will be necessary to present the act in question and $10.00 in stamps, which can be 1 stamp of $10.00 or 2 of $5.00.
The Act of Declaration of Heirs that contains in its margin expression of the volume and folio will be valid for a term of one year from its date of authorization.
Certifications issued are valid for 6 months, after which period, if necessary, they must be applied for again. The explanation lies in the fact that any of the notarial instruments may be modified or annulled judicially.
In order to process your application, you must go to the Provincial Directorate of Justice located at Calle Máximo Gómez No 23 e/ Ormani Arenado y Ge Gerardo Medina. Pinar del Río or to the nearest law firm.
You can also apply online, through the website of the Ministry of Justice. To do so, click on the following link: Inheritance and Acts of Last Will

 

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